U.S. Requirements

Please note the application process has changed as of June 1, 2016

IMPORTANT DATES

The Board meets three times a year, in April, September and December. Letters of Intent (LOI) and proposals are not accepted by email. The hard copy/copies must be received in our office by 5pm on these dates.

Meeting Date LOIs received no later than Proposals received by
April Dec 15 Feb 1
September Apr 15 Jun 1
December Aug 15 Oct 1

If the date is a weekend or holiday, we will accept applications by 5pm the next business day.

MAIL ALL LOIs AND COMPLETED APPLICATIONS TO:

Robert Smulian, Executive Director

The Imlay Foundation, Inc.,

3630 Peachtree Road NE, Suite 320

Atlanta, GA 30326

ELIGIBILITY

The Foundation supports organizations classified as tax-exempt under section 501(c)(3) of the Internal Revenue Code and as public charities under section 509(a) of that code. Individuals and for-profit organizations are not eligible for funding.

  • The Foundation generally does not make grants to an organization in consecutive years. We recommend you wait 24 months after receiving a grant to apply again.
  • If your organization has been turned down for a grant, you should wait at least 12 months before resubmitting an LOI.
  • Organizations must have a two-year operating history after receiving their 501(c) 3 status.
  • Organizations must provide proof of registration as a nonprofit with GA or SC Secretary of State’s offices.
  • The Foundation does not provide funding for events or individuals.

Scottish Charities – please see Scotland Requirements under the Grant Program tab.

THE GRANT APPLICATION PROCESS

1. Letter of Intent (LOI)
The Imlay Foundation does not accept unsolicited grant applications. ALL organizations wishing to apply for a grant must first submit a LOI to the Foundation. The LOI is required even if your organization has received funding from us in the past. We do not accept LOIs by email.

Your LOI must include the following information:

  • State the mission of your organization.
  • State the U.S. dollar amount and purpose of the request in the first paragraph.
  • Past recipients should include an update on how the latest funding was used.
  • If funding is for a project or capital campaign, include total cost of the project/campaign.
  • If funding is for general operations or capital, include total organizational budget. (First-time grants are generally in the $10,000 -$15,000 range.)
  • Your email address and phone number.
  • A copy of your organization’s 501(c)(3) certification letter from the IRS indicating your classification within the meaning of Section 509(a).
  • LOIs should not exceed two pages.

2. From LOI to Grant Application
After reviewing your LOI, we will either forward a link to the application form OR notify you that we are denying your request. If LOI or grant application is received after a cutoff date, it will be held over for the next Board meeting.

3. Grant Application
Once the Foundation has invited you to apply, applicants should use the form which we forward to you via email link to insure you are completing the most current form. We do not accept applications by email. Please include two copies of the following items with the completed grant application:

  • A copy of your most recently completed fiscal year audited financial statement if budget is $250,000+ or a CPA review letter if your budget is under $250,000.
  • A list of your Board of Directors.
  • Annual reports are welcomed but are not required.

4. Grant Decision Process
After receipt of your application, if we determine a site visit is required, a Foundation representative will contact you to schedule a visit. Within one week after the Foundation’s Board meetings, letters are sent to all organizations notifying them of the Board’s decision.